Outlook 365 is Microsoft’s cloud-synchronized collaborative office and email tool. The service allows you to use Microsoft Word, PowerPoint, Excel, and OneNote from a browser.

Currently, Outlook 365 is the most direct rival to the Google Workspace online office suite. Both products run in the cloud, although the Microsoft alternative boasts additional options in some of its tools.

One of the most useful Outlook 365 suite features is the calendar. An Outlook 365 Calendar allows you to keep it private, make it public, and even share it for others to create entries.

If you want to share an Outlook 365 Calendar, here is all you need to know.

Here is how to share an Outlook 365 Calendar

A shared calendar is a useful tool for multiple usage scenarios. For instance, in the professional field, employees of a business may share the same calendar to set appointments.

In Outlook 365, each shared mailbox includes a shared Calendar. Therefore, to share a calendar, you will first have to create a shared mailbox.

That said, the steps to follow are below:

  • Sign in to Outlook 365 with a global admin account or Exchange admin account. If the account is not ‘admin’, you will not be able to complete the process.
  • Go to Admin Center > Teams & Groups > Shared mailboxes.
  • Select ‘Add a shared mailbox’ and give it a name, which will determine the mailbox address. Then, select ‘Save Changes’.
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  • After creating the mailbox, you can add other users who will have access to it. This is done through the ‘Next Steps’ section.
  • Select ‘Add members’ to choose the people who will share the mailbox through a check mark on their names. Then select ‘Save’.
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  • Finally, select ‘Close’.
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    At the end, those who share the mailbox will have access to the same Calendar.

    The permission required to create new calendar entries

    In order for multiple mailbox users to create calendar items, the admin account must grant them ‘Full Access’ permission.

    To do this, the admin account must go to ‘Exchange admin center‘ > Recipients > Mailboxes. Then, select the mailbox in question and ‘Edit’.

    In that section, the admin will be able to grant the ‘Full Access’ permission through the ‘Add’ option. To remove it, you just have to use the ‘Remove’ option.

    How to access the Outlook 365 shared calendar

    To use the Outlook 365 shared calendar, simply launch the Outlook app (web or mobile), set ‘calendar view’ and select the mailbox you are sharing with other users.

    Every time someone creates an appointment, all mailbox members will be able to see the new entry (and the changes made). Similarly, all mailbox members will be able to create, view, and manage appointments.

    Featured Image: Microsoft

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    Jean Leon
    1613 Posts

    A tech enthusiast since ever. I like to always be up to date on the latest news in the industry and write about it. Twitter: @jean_ERdC

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